General Exhibitor Guidelines
I. Overall Schedule
II. Standard Booth Package Introduction
Booth Introduction
Provided uniformly by the organizer, with booth sizes of 6 m × 3 m, 6 m × 4 m, and 6 m × 6 m.
Basic Configuration
- 18 sqm: 2 sets of negotiation tables and chairs, 1 reception desk, 1 bar stool, 1 power socket, 1 trash bin, several light fixtures;
- 24 sqm: 2 sets of negotiation tables and chairs, 1 reception desk, 1 bar stool, 1 power socket, 1 trash bin, several light fixtures;
- 36 sqm: 2 sets of negotiation tables and chairs, 1 reception desk, 1 bar stool, 1 power socket, 1 trash bin, several light fixtures;
III. Promotional Materials
You must log in to the "Exhibitor Management System" (account and password provided by the Organizing Committee) before 24:00 on December 31, 2026 to fill in exhibitor information, including the company name for promotional use, company logo, contact information, company profile, product information, fascia board, etc.
Go to the Exhibitor Management SystemIV. Relevant Badges and Tickets
Exhibitor Badge
1. Registration: Produced uniformly by the organizer. You must log in to the "Exhibitor Management System — Badge Application" page before 18:00 on March 22, 2027 to complete the real-name information of exhibition personnel.
2. Entry: During the exhibition, enter and exit the exhibition hall with your ID card and exhibitor badge. Exhibitor badges may not be transferred, sold, or altered. If a badge is lost, please go to the organizer's service desk with valid identification to complete the replacement procedures.
Truck Pass
1. Quantity Allocation
2. Application Process
Advance Application: Provided uniformly by the organizer. You must submit the courier delivery information to the organizer before 24:00 on January 30, 2027, and the organizer will send it out uniformly.
On-site Application: During the move-in period, exhibitors may go to the organizer's service desk in Hall 1 and collect the truck pass with the "Report Notice."
3. Entry Route
During the exhibition, vehicles enter and exit the exhibition hall with the "Truck Pass," and must be parked in the designated parking areas within the red-line boundary around the exhibition hall or in the underground parking lot according to the parking area specified on the pass. See "Truck Entry Route" for details.
Report Notice
1. Obtaining: Exhibitors must log in to the "Exhibitor Management System — Exhibitor Registration" page before 18:00 on March 22, 2027 to obtain the "Report Notice," sign it, and save it.
2. Reminder: During on-site registration, you must present a screenshot of the "electronic version of the Report Notice." After verification by the organizer's staff, you may collect exhibitor badges and other materials corresponding to the number of real-name verified personnel. The recipient must sign to confirm.
Ticket Instructions
1. Show Directory Voucher: During the exhibition, use this voucher to collect the show directory at the corresponding collection point. One voucher corresponds to one show directory;
2. Mineral Water Voucher: During the exhibition, use this voucher to collect mineral water at the corresponding collection point. One voucher corresponds to one box of mineral water;
3. Exhibitor Takeout Meal Entry Voucher: During the exhibition, exhibitors may bring takeout meals into the hall. One voucher corresponds to one entry with a takeout meal.
Reminder: The above tickets and vouchers are all provided by the organizer. Photocopies are invalid, and they become void after expiration;
V. Supporting Facilities Rental
If you need to rent water/electricity/gas/network, etc., you must log in to the official contractor's website before 24:00 on February 15, 2027 to place an order: GL events website (B1, 1F) and Tianma website (2F, 3F).
VI. Other Supporting Services
If you need booth construction, exhibit transportation, hotel booking, etc., you can log in to the "Exhibitor Management System — Exhibition Services" page to view the corresponding contact information.
VII. Move-in and Move-out
Exhibitor Registration
Car Parking Discount
Payment steps: Follow the "Poly World Trade Expo Hall" WeChat official account → tap My Services → Vehicle Management → Parking Payment → Bind license plate → Present valid voucher → Processing location → Mobile payment → Exit
Unloading Area Management Regulations
Vehicle Length and Height Restrictions
1. The B1 unloading area is located on B1 of the venue, accessed via the southwest parking lot entrance. The lane entrance has a height limit of 3.5 meters, and vehicle length must not exceed 7.5 meters.
2. The 1F unloading area is located on the west side of the venue's first floor, accessed via West Entrance 1 on the west side of the exhibition hall. Vehicle length must not exceed 17.5 meters, and vehicles entering the 1F hall must not exceed 14 meters in length.
3. Vehicles entering the hall via the large ramp to the second floor to unload materials must not exceed 3.8 meters in height or 8 meters in length.
4. For move-in and move-out vehicles, trailers are strictly prohibited from entering the hall.
To ensure the smooth progress of this exhibition, please read the "Exhibitor Reminders" carefully.
Move-out Process
Organizer announces move-out time → Exhibitors pack exhibits → Collect release slip at service point → Fill in release slip → Venue security inspection → Exhibits moved out of the hall → Main standard booth contractor enters → Dismantle booth → Hand over venue → Main contractor review → Move-out completed.
Reminder: To ensure the smooth progress of the move-out work, please read the "Move-out Notice" carefully.